Codastra Orbit

Every lead in a steady orbit

Codastra Orbit is the CRM we built ourselves. It puts every enquiry in one place, tells your team what the next step is and follows up automatically. So your business can grow without leads slipping through the cracks.

  • A private environment per company
  • Data stored in the EU
  • Set up around your process

Sound familiar?

More enquiries, less overview

Growth feels like a gift at first. Until enquiries come in faster than you can handle them. Click what you recognise.

Click a card to tick it

Where it goes wrong

Leads leak away in four places

Hardly any lead is lost through one big mistake. It's small gaps that together cost a lot of revenue. Each gap has a simple fix.

  1. Responding too late

    The gap

    Whoever responds first has the best chance. An enquiry that sits for a day has often already cooled off.

    How Orbit closes it

    Every enquiry arrives straight away as a deal, with a first task for the right person.

  2. No fixed next step

    The gap

    After the first conversation nobody agreed what happens next. So usually, nothing does.

    How Orbit closes it

    Each stage has fixed tasks. Only when they are done does the deal move on.

  3. Follow-up from memory

    The gap

    Calling back after a quote is exactly the work that slips when things get busy.

    How Orbit closes it

    A sequence sends a personal message at set moments and stops as soon as the customer replies.

  4. No insight

    The gap

    Without numbers you don't know at which stage deals drop off or which source brings in the most.

    How Orbit closes it

    The dashboard shows where deals get stuck, how long each step takes and what each source delivers.

Tasks

Your team ticks boxes. Orbit does the rest

Your staff don't need to learn a CRM. They log in, see today's tasks and tick them off. Once every task in a stage is done, the deal moves on by itself and the next tasks are ready.

  • Tasks per stage, set up in advance around how you work
  • Clearly grouped: overdue, today, tomorrow and later
  • Automatically assigned to whoever owns the deal

Try it yourself: tick off the tasks

Codastra Orbit · Tasks

My tasks

Extension, the Davis family

  1. New enquiry
  2. First meeting
  3. Quote
  4. Won

Today

Tomorrow

  • Follow up on quoteRenovation Miller
  • Measure on siteKitchen Walker

Spaceline

All your deals at a glance

Every deal is a card in the column of its stage. Each column shows how many deals are running and what they're worth. A deal without a planned action stands out immediately, so nothing sits unnoticed.

  • Your own stages and fields per company
  • Enquiries from your website and inbox flow in automatically
  • Drag to the next stage, on desktop and mobile
Codastra Orbit · Spaceline
Spaceline Deal

New enquiry

3 · €27,100

  • Bathroom Johnson

    Website €8,500
  • Dormer Baker

    Phone €6,200
  • Windows Smith

    Email €12,400

    No action planned

First meeting

2 · €47,800

  • Extension Davis

    Referral €38,000
  • Loft Fisher

    Website €9,800

Quote sent

2 · €61,400

  • Renovation Miller

    Website €54,000
  • Shed Wood

    Trade show €7,400

    No action planned

Won

1 · €16,900

  • Kitchen Walker

    Website €16,900

Sequences

Follow-up happens by itself

A sequence is a series of messages that go out automatically at the right moment. A confirmation straight away, a reminder after three days and a final check after a week. Personal, in your tone and from your own domain.

  • Starts by itself on a new lead or as soon as a quote goes out
  • Stops when the customer replies, unsubscribes or the deal is won
  • Only sends on working days, within office hours
  • See per deal what was sent and opened
Codastra Orbit · Sequences

Quote follow-up

Starts when a deal enters Quote sent

  1. Immediately · Email Sent

    Your quote for {{project}}

  2. After 3 days · Email Opened

    Have you had a chance to look?

  3. After 7 days · WhatsApp (via integration) Scheduled

    Quick check: any questions?

Hi {{first_name}}, Last week we sent you the quote for {{project}}. Have you had a chance to look at it? If you have any questions, feel free to call me. Happy to think along. Best, {{owner}}

Stops automatically on a reply, unsubscribe or won deal

Custom

Built by us, so yours to shape

Orbit isn't a package you have to work around. We built it ourselves and adapt it to your process: a rule of your own, a link to your accounting or planning, an extra step. A few examples from the code:

Your wish is just a few lines of code. No workaround, no extra package.

Codastra Orbit · orbit

tasks.ts

// Was the last task of this stage ticked off?// Then the deal moves to the next step by itself.export async function taskCompleted(task: Task) {  const deal = await deals.find(task.dealId);  const open = await tasks.open(deal.id, deal.stage);  if (open.length === 0) {    const next = await stages.after(deal.stage);    await deal.moveTo(next);    await tasks.create(deal, next.tasks);  }}

How it works

Live in four steps

  1. Intro call

    In a free call we map out together how enquiries come in today and where they get stuck.

  2. Setup

    We prepare your stages, tasks, fields and messages. Your team logs in to an environment that works from day one.

  3. Connect

    Your website forms and inbox send enquiries straight to Orbit. No more retyping.

  4. Measure and adjust

    After a few weeks you see where deals drop off. Together we fine-tune the setup there.

Pricing

Choose what fits your team

You pay a fixed amount per month. On top of that we set up your environment once, around your process. The first call is always free.

Satellite

€14 per month

  • Deal management
  • Spacelines
  • Email integration
  • Basic automations
  • Basic reporting
  • Basic customisation: custom fields and stages

Suited for: Starters and small teams looking for a simple overview.

Planet

€39 per month

Everything in Satellite, plus:

  • Email sync
  • Templates
  • Automated workflows

Suited for: Growing teams that need more automation.

Galaxy

€79 per month

Everything in Star, plus:

  • Unlimited customisation
  • Extra security
  • Priority support

Optional add-ons

  • Multi-location management
  • Custom reports and dashboards
  • Orbit in your own branding
  • Full migration from your current CRM
  • Quarterly review of your sales results
  • Personal account plan
  • Alerts for suspicious activity
  • Custom billing

Suited for: Larger organisations with a complex sales process.

Billed annually, prices excl. VAT

One-off: launching your Orbit

From €750 excl. VAT

  • Built by us, fully customisable
  • Clear agreements upfront
  • Live within 2 weeks
  • No extra work billed afterwards

Not every business needs a big implementation project. You want a CRM that works, without hassle and set up around how you actually sell. We get Orbit ready for you, so your team can get going from day one. And because we built Orbit ourselves, we can fully customise it: every wish can come to life, even if it isn't in the system yet.

Who it is for

Business owners and teams who want to get started quickly with one clear sales process. Working with several teams, integrations with other systems or a large migration? Then we make a tailored proposal.

No surprises

What's in the launch, we deliver. Anything outside it, we discuss honestly before we start, never afterwards.

What you get

  • Your own private environment with a Spaceline whose stages match your sales process
  • Tasks per stage, so deals move on by themselves once the work is done
  • Custom fields for your enquiries: only what you actually use
  • One automated follow-up, for example a sequence or your website form creating deals directly
  • Your existing customer list imported from a spreadsheet
  • A live walkthrough for your team, online or on site, in your own environment
  • Your way of working on one A4: how your team uses Orbit
  • Small changes and questions free of charge during the first month

Free intro call

We look at your sales process together and you'll hear honestly whether Orbit is a good fit. No strings attached.

Book your free call

Frequently asked questions

Good to know

What is a CRM, actually?

A CRM is one central place for all your customers and enquiries. For each enquiry you see who's handling it, what was agreed and what the next step is. Nobody has to remember anything and the whole team knows where things stand.

Why not just use a big CRM package?

You can. But big packages are full of features you won't use, and your way of working has to fit their mould. Orbit is clear and simple, and we set it up around how you work. If something's missing, we build it.

Does my team need to learn a new system?

Hardly. Someone who only handles tasks sees a task list when they log in and ticks things off. Orbit takes care of the rest. Anyone who wants to see more uses the Spaceline and dashboard.

Where is my data stored?

Every company gets its own private environment. The database is in the EU. You can log in with two-factor authentication, and your data remains yours.

Can we bring our existing customer data?

Yes. We transfer your existing list once, for example from Excel or your current CRM. We discuss this in the intro call.

What does Orbit cost?

You pay a fixed amount per month, from €14 when billed annually. The launch, in which we fully set up your environment for you, is a one-off cost from €750 excl. VAT, depending on the setup and integrations. The intro call is free.

Done searching for that one enquiry?

Book a free intro call. We'll show you Orbit with a setup that resembles your business, and you'll hear honestly whether it's for you.